At the College of Education and Human Ecology, we want all of our employees to have a positive experience every day of their Ohio State careers. The EHE Human Resources team is here to help you achieve just that.
We provide proactive Human Resources services and solutions that create an environment inspiring pride, diversity and accountability, while also engaging faculty and staff to focus on the core mission of The Ohio State University.
We deliver the strategic talent and culture framework that drives employee inspiration, student success and global solutions.
Statewide minimum wage increase to be implemented at Ohio State
On January 1, 2023, the hourly minimum wage in Ohio will increase 80 cents from $9.30 to $10.10 for all non-tipped workers. The minimum hourly rate for tipped workers will increase from $4.65 to $5.05 – an increase of 40 cents. System-wide increases for current Ohio State employees will be centrally implemented effective January 1, 2023. More information is available in this knowledge article.
Lifestyle Spending Account
To support health and well-being, Ohio State offers eligible employees the option of using a Lifestyle Spending Account (LSA) to reimburse personal expenses related to health, fitness, family, emotional and social wellness. This benefit reimburses you up to $125 quarterly (a total of $500 per year) for eligible well-being purchases. Learn more about LSA.
Your Plan for Health
Your Plan for Health (YP4H) is Ohio State’s wellness program for benefits-eligible employees and their enrolled spouses. You can earn rewards each quarter by completing up to four incentive levels. Those enrolled in Ohio State’s medical plan can earn a monthly premium credit by completing the Personal Health and Well-being Assessment (PHA) and a verified Biometric Screening. Learn more about YP4H.
Use 2022 FSA Funds by March 15, Submit to TASC by March 31
Employees with remaining funds in a 2022 Flexible Spending Account (FSA) have upcoming deadlines for using these funds. They have until March 15, 2023, to incur eligible claims and until March 31, 2023, to file claims to TASC for reimbursement for the 2022 plan year. If claims are not submitted by March 31, employees will forfeit remaining funds per IRS guidelines. Ohio State has a new FSA administrator for 2023, but 2022 funds are still administered by TASC. Employees can view FSA balances or submit claims in Workday.
What you need to do:
- Direct questions to TASC Customer Service at 1-855-FLEX-OSU (353-9678).
- Remind employees to check their 2022 balances in Workday by selecting Benefits then “My FSA/HRA (TASC) 2022 Plan Enrollment.”
Emergency Procedures and Active Aggressor Situation Video
A reminder to periodically review and share with others the information available from the Department of Public Safety for how to respond to an emergency as well as instruction for reporting unusual or suspicious activity.
Stay Calm and Well Webinar Series
Learn innovative ways to achieve personal and professional goals, build resilience and form connections with colleagues, friends and family at “A Year of Hopes, Dreams and Connection: Part VII of the Stay Calm and Well webinar series.” Weekly sessions beginning February 22, 12:30-1 p.m. are hosted by the Office of the Chief Wellness Officer in partnership with Ohio State Extension. Those who complete all sessions and associated surveys will be entered in a raffle to win either a Fitbit Flex 2 or an Anti-Fatigue Standing Desk Mat. To learn more and to register, visit the website.
Add the non-emergency OSU Police number to your phone
Your safety is our number one priority. Students, faculty and staff are encouraged to add the non-emergency OSU Police number to your phone as a contact and to follow us on Twitter @OSUPolice and @OSU_EMFP. Always report suspicious behavior on campus to University Police at 614-292-2121 or off-campus to Columbus Police at 614-645-4545. Dial 9-1-1 in an emergency. Visit Ohio State’s Department of Public Safety for more safety resources.
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ODI's Navigating Difficult DEI Conversations
“I just don't know how to have this conversation.” If you have ever had this thought, this workshop is for you. Difficult conversations about diversity, equity and inclusion (DEI) range from conceptual to conflict resolution. ODI's workshop offers participants the opportunity to learn what is important to consider when having difficult DEI conversations and offers concrete tools to avoid harmful conversations in favor of healing ones.
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Staff and manager career development grant program paused
The Staff and Manager Career Development Grant programs will be paused from January 1 through June 30, 2023.
During this time, HR will be reviewing the administration of the grants in collaboration with USAC to assess opportunities to improve this program. A new grant cycle is expected to launch on July 1, 2023. If you have questions about this pause, please email GatewaytoLearning@osu.edu.
1095-C Tax Form for Employees
Employees will soon receive tax form 1095-C as part of the university’s reporting requirements under the Affordable Care Act (ACA). The 1095-C contains information about medical coverage offered to employees and their dependents by Ohio State. Employees can choose to receive the form online or by mail. To receive an electronic copy, employees need to consent through Workday. The 1095-C for the previous tax year will be available by the end of January. If no consent is provided for online delivery, a form will be mailed to the home address on file in Workday.
Interested in LinkedIn Learning?
Office of Human Resources is offering a free LinkedIn License to staff. You can use this resource to take classes to help you develop your career. Follow the link if you are interested in learning more or obtaining a license.
Learn More about the LinkedIn Learning License
Reminder to reduce the cost of medical contributions by earning 2023 premium credit
To earn the full 2023 premium credit, complete a verified biometric screening and the Personal Health and Well-being Assessment (PHA) by Dec. 31. You can reduce the cost of your medical contributions by $25 per month, or by $40 per month if your enrolled spouse also completes these steps. For more information, please review the YP4H website. A screening can be completed either with your primary care provider or at an on-campus event.
Important Prescription Drug Benefit Update
Express Scripts (ESI), the pharmacy benefit manager providing services for The Ohio State University Faculty and Staff Health Plan (Plan), has recently notified us of Kroger’s intent to end their pharmacy network provider agreement at the end of 2022. This decision made by Kroger to leave the ESI network means starting January 1, 2023, prescriptions filled at a Kroger pharmacy will not be covered under our Plan.
Out of abundant concern for the inconvenience this network change may cause, we have negotiated with ESI to ensure additional opportunities for pharmacy network coverage. Beginning January 1, 2023, ESI will include CVS pharmacies in the preferred pharmacy network tier for our Plan.
This means that, beginning in 2023, any prescription obtained through the Plan at a CVS pharmacy will be covered at the preferred pharmacy benefit level. Any prescription obtained through a Kroger pharmacy will not be covered under the Plan and the full cost of the prescription will be a member out-of-pocket expense.
A new Workday training tenant is now available to all Ohio State Workday users for training and practice. More information is available in the Using the Workday Training Tenant(link is external) job aid. A go link has been set up for logging in to the training tenant: go.osu.edu/workdaytraining(link is external). Additionally, there is a Newslink article with more details.
Reminder to document Flexible Work Arrangement
Faculty, staff and student employees must document their location for tax reporting purposes by completing a Flexible Work and Remote Tax Form. Anyone working remotely for more than one day a week and longer than one month must complete the online form. When arrangements or locations change, a new form should be submitted. Staff should also complete the form for any flexible work agreement, including a compressed work week or time flexibility. For more information and FAQ please visit https://hrconnection.osu.edu/esc?id=kb_article&sys_id=9849bb1d1b793c903735eb17624bcb30
Mental Health Awareness Workshops Available to Managers
The Ohio State Employee Assistance Program (EAP) offers a Mental Health Awareness training specifically for managers to assist you in identifying possible mental health issues in employees while providing resources for having these important conversations. Our goal is to help you become aware of the many resources available to employees and where to go to access those resources.
To attend this interactive workshop, go to Link to Health and search Mental Health Awareness or click on a link below to register:
March 14 at 10:00 a.m.
July 13 at 10:00 a.m.
November 15 at 1:00 p.m.
Access Wellness Recordings Wherever You Are, Whenever You Need Them
The OSU Health Plan, OSU Health Coaches, and the Ohio State Employee Assistance Program (EAP) partner with Your Plan for Health (YP4H) and have created the webinar recordings that are available on the OSU Health Plan’s website. This is a way you can still benefit from the webinars during a time that is better for you!
There are several recorded webinars, on a myriad of wellness-related topics, all there for you and just a click away! Something to refer to is the OSU Health Plan Classes and Events page. We encourage you to review the recordings for more understanding on a wellness topic, practical suggestions, or to get an alternate approach on issues we are all trying to navigate, such as The Thrifty Food Plan: Meal Creation, Workplace Etiquette Redefining Professionalism, Mindfully Living in the Present Moment, and the EAP Series Stress...We Need to Talk (Part 1) just to name a few.
If you are interested in new and upcoming YP4H events and webinars, check out the YP4H Events Calendar.
Flexible Work Agreement reminder and enhancements
Before the agreement can be completed and submitted, individuals will be alerted that the agreement has to be approved by their manager. They also have to attest that they have read and agree to the Flexible Work Arrangement Responsibilities and Expectations. A confirmation email will be sent to once the flexible work agreement has been approved, which also includes a link to the Flexible Work Arrangement Responsibilities and Expectations. With this change, employees will no longer need to log in and approve their own Flexible Work Agreements after the initial submission. More information about flexible work is available on the HR website and in this job aid.
Expanded Family Care Benefits Webinars
Employees can learn more about Ohio State’s expanded family care benefits at upcoming webinars cohosted by The Women's Place, Office of Human Resources and Bright Horizons. The webinars will cover care and other support options for children, adults and elderly family members. Topics will include back-up care, primary care, pet care, tutoring, summer camps, caregiver respite, long-distance needs and other Bright Horizons offerings. The first webinar, March 2, noon to 1 p.m., is for Wexner Medical Center employees. The second webinar, March 8, noon to 1 p.m., is for academic employees, including regional campuses. Learn more and view registration options.
What you need to do:
• Share the news story link with employees and invite them to register for the webinars.
Policy Reminder: Nepotism
The Nepotism Policy 1.25 emphasizes that selection of personnel be based on job-related qualifications and performance. Relationship by family, marriage or domestic partnership does not preclude hiring or promotion/transfer, as long as the individual meets and fulfills the appropriate appointment standards. Individuals must notify their supervisor if any family member applies for a position for which they will be responsible or may influence the employment actions referred to in this policy. In such instances, the individual has a duty to cooperate in making alternative arrangements. The nepotism policy outlines the procedures individuals should take if they encounter this situation.
What you need to do:
- Share this reminder with your college, department or unit.
- Review the Nepotism policy.
HR Policies Updated as of Nov. 28, 2022
The Staff Recruitment and Selection, Policy 4.10 and the Reemployment of Faculty and Staff, Policy 4.25 have been updated to align with the Staff Compensation Policy and the implementation of Career Roadmap. Both policies are effective as of November 28, 2022. More information and summaries of the changes are available on the HR website.
Policy Reminder: Self-Disclosure of Criminal Convictions
The Self-Disclosure of Criminal Convictions policy 4.17, applies to all current faculty, staff, graduate associates and student employees, appointees, volunteers, third party staffing vendors and individuals interacting with minors. To promote a safe and secure environment for the Ohio State community, disclosing all criminal convictions is required and any new convictions must be reported within three business days of the conviction. Review the Self-Disclosure of Criminal Convictions policy for more details.
Report = Support Training
Each of us have a responsibility to keep our university community safe, and part of that is completing the annual online training focused on recognizing, preventing, and reporting sexual misconduct. As an Ohio State employee, you have been assigned the Report=Support! course in your BuckeyeLearn transcript. Please take the time to complete this training as soon as possible. It should take about 30 minutes to complete.
This year, merit-eligible employees who do not complete Report=Support! by April 28, 2023, will not be eligible for annual merit increases that take effect September 2023. Student employees, graduate associates and other employees who are not classified as merit-eligible may be subject to unit-specific consequences for non-completion. Visit Ohio State’s Title IX website to view FAQs, or email firstname.lastname@example.org for additional information. For technical assistance, contact the IT Service Desk at (614) 688-4357 or through Self Service.
Ohio State’s Department of Public Safety offers a free safety app for students, faculty and staff. Rave Guardian offers many benefits including faster delivery of Buckeye Alerts and Public Safety Notices via push-notifications. The app also allows users to select friends or family to follow them via GPS tracking as they travel on and around campus. If interested, the app is available to download
Active Aggressor Video
It’s scary to think about, but an active aggressor could strike any place, at any time. That’s why Ohio State’s Department of Public Safety has a “Surviving an Active Aggressor” video to educate the campus community. The safety of our students, faculty and staff is our top priority and we encourage all Buckeyes to watch the video.
Everyone is also encouraged to report suspicious behavior on campus to OSUPD (614-292-2121) or off-campus to CPD (614-645-4545). Always dial 911 in emergencies.
Career Roadmap is a comprehensive job family model and pay structure that will provide visibility to career paths for managers and staff to foster equitable, consistent compensation practices across the university and medical center.
The University has implemented Career Road Map as of November 1st 2022. Career Roadmap will enable Ohio State to recruit, retain and inspire the talent needed to fulfill our mission. For more information on CRM visit https://hr.osu.edu/career-roadmap/
If you're curious to learn more about USAC and how we operate, our bi-monthly business meetings are always open for staff to join as guests. Guests are also encouraged to view our business meeting agendas at the USAC Website.
Please note agenda items/topics may change and some information shared during the meetings might not be ready for public dissemination. Guests who plan to attend are encouraged to review updated agendas closer to the business meeting date.
We strive to host inclusive, accessible events that enable all individuals, including individuals with disabilities, to engage fully. To request an accommodation or for inquiries about accessibility, please contact Shelby Dawkins at email@example.com. At least two weeks' advance notice will help us to provide seamless access.
For a complete schedule of the 2022-2023 year, reference our calendar here.
Kindness At Ohio State
The concept of kindness can seem simple, but it leads to powerful experiences and profound human connections. Here at Ohio State we like to recognize and reward. One of the ways you can do that is through kind.osu.edu! Through this website you will find information on how you can serve and impact the OSU community. You can start with something as simple as a token of appreciation and give kudos to a fellow OSU employee who may have provided exceptional help or went above and beyond to provide you a service(s).
Mental Health Resources for Ohio State Employees
In recognition of Mental Health Awareness Month, please take a moment to familiarize yourself with the mental health and well-being benefits offered to benefits-eligible Ohio State employees and their families. Ohio State offers resources in various convenient formats. Programs are available to help you be proactive in maintaining your mental well-being, as well as managing times of difficulty in your personal or work life.
Employee Assistance Program Enhancements
The Ohio State Employee Assistance Program (EAP) has new and expanded resources to support employees and their families on a wide range of challenges, responsibilities and concerns. With a new online member portal, online tools, well-being and work-life resources, the Ohio State EAP offers a variety of services to help make your life a little easier and less overwhelming. Eligible employees and their eligible family members have access to counseling services, resource locators for child or adult care, tools to improve financial wellness, legal services, travel planning assistance, cleaning services locators, professional development, and much more.
Buckeye Paws - These dogs give love, no strings attached
Buckeye Paws therapy pups have snuggled their way into workspaces across Ohio State, offering comfort and unconditional affection to uplift our community. Click here to read more!
COVID-19 INFORMATION AND UPDATES
View the Safe and Healthy Buckeyes website, which is regularly updated to reflect
current guidance. This site now provides information on Monkeypox
Workday Enhancements Improve Experience for Job Applicants and Managers
To provide a better job application experience and clear guidance for applicants and managers, Workday notifications throughout the job application process have been enhanced. The new and updated notifications will help applicants and managers be engaged and informed throughout important hiring milestones to highlight action items and meet deadlines, creating a more efficient hiring process.
More information about the notifications is available on the HR website.