EHE Tools and Resources

2025 Key Payroll Processing Dates & Deadlines

Please reference this HR Connection webpage for details on 2025 monthly and biweekly payroll processing dates and deadlines. This page also includes information on monthly and biweekly pay dates as well as GA payment and activity dates by semester.

EHE Useful Acronyms

This document was created for EHE new employees to provide definitions for many of the acronyms we use. EHE Useful Acronyms

EHE HR And GA Processing Calendar 

EHE HR in collaboration with our GA Manager have created an EHE HR and GA Calendar that will provide you with ALL EHE HR and GA deadlines and processing dates. We created this document to provide transparency and support our proactive not reactive approach, to support operational excellence.

Finance Approval for HR Action Request

The Finance approval form was created by Office of Finance and Business Services (OFBS) & Human Resources (HR) to assist in capturing the necessary preapprovals for HR Action Requests. The purpose of this form is to obtain fiscal approval for an HR transaction regardless of the funding source. Form must be completed in its entirety.

**If you do not have “sender” access for DocuSign, you will need to complete the DocuSign sender training and request access before you can utilize the form. Once training is completed the HR Action DocuSign will be available here.

Please review the template workflow process. 
HR Action Request Guidelines

Contact your EHE HR consultant with any questions.

Administrative Resource Center (ARC)

The Administrative Resource Center is useful in providing guides, job aids, training and more for current users of Ohio State's Workday users.

New Delegation Guidelines

As part of the EHE Delegation process, employees are able to temporarily assign another person the authority to initiate business processes or take actions on their behalf in Workday. This formalized process ensures that your time-sensitive tasks are appropriately delegated and can be managed during your planned time away.
Please note the following key details regarding delegation:

  • Delegate to the appropriate person: When delegating, ensure that the delegate has the necessary business knowledge and is within the same college to handle the tasks being assigned.
  • Delegation period: Requests should be for a minimum of 5 consecutive business days but can extend up to 30 calendar days. If the delegation period exceeds 30 days or is need for the maximum of up to 180 days, approval from your HR Business Partner (HRBP) is required. Please note that delegation requests for over 180 days will result in an error.
  • Access during the delegation period: During the delegation, the delegate will receive any tasks and related process notifications that would have been directed to you, the delegator. Managers (or the delegator) will still retain access to their Workday inbox tasks and alerts.
  • Request approval: All delegation requests must route to your direct manager for approval. If the request is for someone other than your direct supervisor, approval must be obtained from the HRBP. All requests will be reviewed and ultimately approved by the Chief Administrative Officer through the submission of a Delegation Request form.

Please make sure to plan accordingly when submitting a delegation request to ensure that tasks can be properly managed in your absence.

Should you have any questions or need assistance with the delegation process, feel free to reach out.  You will also find the Delegation Guidelines here. 

New Off-Duty Pay Process

A new form has been created by Human Resources (HR) to help capture the necessary pre-approvals for Off-Duty Pay (ODP) requests. This form is designed to obtain fiscal approval for ODP requests, regardless of the funding source.

The process begins by sending your completed ODP Calculator to your HR Consultant. They will review it to ensure all fields are filled out correctly and return it to you, along with a link to the new Off-Duty Pay form in DocuSign. Follow the instructions in DocuSign to obtain all required signatures.

Once all signatures are collected, an HR Specialist will enter your ODP into Workday. After the approval process is complete in Workday, you will receive an email from an HR Specialist confirming that your ODP has been entered and approved.

You can access the Off-Duty Pay Guidelines here.

We recently recorded a virtual training session where we went through the new Off-Duty Pay form and process step by step. Click here to access the recording of this training session.

Policy Reminder: Whistleblower

All faculty, staff, students and volunteers should report suspected or actual wrongful conduct, as outlined in the Whistleblower Policy 1.40. Ohio State is committed to protecting individuals from interference with making a protected disclosure, from retaliation for having made a protected disclosure or for having refused an illegal order. Faculty, staff, students and volunteers may not retaliate against an individual who has made a protected disclosure, participated in an investigation involving a protected disclosure, or who has refused to obey an illegal order. No faculty, staff, student or volunteer may directly or indirectly use or attempt to use the official authority or influence of their positions or offices to interfere with the right of an individual to make a protected disclosure.
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New to FWS? Resources to get up to speed:

 

HR Connection

All HR questions for payroll and benefits inquiries should be directed HR Connection, Ohio State’s shared services operation and primary point of contact for HR and payroll needs. HR Connection provides support for employee inquiries across the areas of benefits, compensation, employee and labor relations, talent, and payroll. The contact information is provided below. In addition, HR Connection provides knowledge-based articles and resources to support Workday processes.
HR Connection:

Additionally, to help navigate the process requirements, Ohio State employees and their dependents have exclusive access to free or discounted rates for Savi, a tool that helps borrowers lower their payments and navigate the loan forgiveness process.

FMLA Guidelines Training 

Thank you to everyone who attended our EHE FMLA Training. Attached are the PowerPoint presentation and the FMLA Guidelines we created for your reference. The PowerPoint, the training recording, and the FMLA Guidelines will also be added to our EHE website under Tools and Resources for future reference.  Below is a direct link to some helpful resources we mentioned during the training:

OSU’s FMLA Webpage – Here, you will find a variety of resources, including the Parental Care Guidebook, links to the official FMLA policy and Paid Time Off policy, answers to Frequently Asked Questions, and more.

Please reach out to your Department HRC with any questions. You may also reach out to the Leave Administrator department at hr-leaveadministrator@osu.edu.